Privacy Policy

legals Feb 08, 2021

Embodied Evolution in its capacity as a data Controller is committed to protecting your personal information. By reading this Privacy Notice Data Consent Form you will be giving your explicit consent to our obtaining, using, and disclosing your personal information as described in this form. The website for Embodied evolution is www.embodiedevolution.co.uk


We may change our privacy policy from time to time so please check this page periodically to ensure that you’re happy with any changes. By using our website, you are agreeing to be bound by this policy.


Any questions regarding this Policy and our privacy practices should be sent via e:mail or by post to Embodied Evlotuion, 121 Theobald Street, Borehamwood, Herts, WD6 4PT. Email [email protected] or phone 07568602107.

 

How we use this information

Embodied evolution and related services we have a contractual and legal requirement to process and hold your data. The information we obtain about you will be used by Embodied Evolution for the following purposes:

  • To plan, implement and monitor your rehabilitation through the Whole Health Approach Treatment Programme. 
  • To assist in Pilates group classes. 
  • To assist in Pilates 1:1 in-person or virtual sessions.
  • For online Pilates and Wellness courses.
  • For healthy and safety and organisational requirements on nature wellness walks. 
  • To facilitate your recovery.
  • For internal administration purposes. 
  • For marketing purposes only if subscribed.
  • For social media only if subscribed.

On your consent, we may also use the information to improve our services. We may periodically contact you about new services, special offers or other information which we think you may find interesting, using the information which you have provided. 

 

How we obtain and disclose your information for medical purposes.

We may obtain your information from, or disclose it to, your medical practitioner, and any other relevant health/professional, your employer/school (where appropriate), the job centre/DEA officer, the insurance company or other funding source, legal representatives or any other third party involved with your rehabilitation. Your information will be used for the purpose of assisting with your rehabilitation, helping you get back to your normal activities/work and promoting your well-being.

 

Your right of access

You are able to exercise certain rights in relation to your personal data that we process. These are set out in detail at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

You have the right to request access to any personal information relating to you that is held by us. To do this you will need to put your request for access in writing and send us proof of your identity (e.g copy of your driving licence or passport and a recent utility bill).

You have the right to have all your personal data erased from our system. However, we have a legal obligation to retain your information for 8 years, or until you are 25 years old if you were under 16 years of age when you received treatment. We require a signed letter of instruction to action a full data erasure.

All Clients assessed from May 2010 will have their information stored indefinitely in case of need to access this information in potential future legal cases.

 

Protecting your information

We will take all reasonable technical and organisational security measures to safeguard your personal information whilst it is in our possession or control so that it is not, for example, lost, stolen or tampered with. If you have concerns about the accuracy of the information obtained or released by Embodied Evolution, please discuss this and we will try to resolve this. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us.


Anyone under the age of 16 must have the written consent of a parent or legal guardian for their information to be obtained and stored.

 

Marketing
By contacting Embodied Evolution your contact details will be stored to respond to your enquiry and you have consented to Embodied Evolution contacting you.
If you have subscribed to Marketing you may 'OPT OUT' at any time by unsubscribing on the website or to the emails you receive. Or by post to Embodied Evolution The Natural Gateway Clinic, 121 Theobald Street, Borehamwood Herts WD6 4PT, Email [email protected] Evolution.co.uk or phone 07568602107. You will no longer receive any promotions, clinic newsletters or marketing information.


 
Third parties.
This website contains links to another website. We are not responsibility for the GDPR or privacy policy once you leave this site through external links. As part of your treatment onward referrals could be suggested. It is your duty to ensure you are aware of the third parties Privacy and GDPR policy. Embodied Evolution takes no responsibility for this.


Website, Instagram and Facebook:
We may use third party services such as Google Analytics and Kajabi marketing software that collect, monitor and analyse this type of information to increase our responsiveness to your needs. For further information on these third-party providers privacy policy please visit their website directly. 

You will have options to subscribe to newsletters. Embodied Evolution will manage all data in accordance with GDPR guidelines. Embodied Evolution can take no responsibility for Kajabi.

If you log in and register on Embodied Evolution website, we will then store your personal details on a secure back frame of the website. We do not record your password or any other private information. We do not store or record your CC information. 

Our website Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site and therefore their relevant privacy policy. 

Please contact Embodied Evolution if you wish to see the full copy of GDPR audit and policy.

 

Virtual-session:
A secure platform will be used for any on-line 1:1 sessions. These will not be recorded.

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